Privacy Statement
Synthēsis respects the privacy of the people who interact with the journal as authors, reviewers, editors, and readers. This statement explains what personal data we collect, why we collect it, how it is used, and the rights you have over it. The journal complies with the UK General Data Protection Regulation (UK GDPR), the EU GDPR, and applicable equivalents.
Data controller
Synthēsis is published by Perfervid Consultancy Services (Plot No. BA 951, Bush Road, CF 0491 Mankessim, Central Region, Ghana). Dr Mahmood Ul-Hassan Ahmad (GMC 6071047) is the data controller for Synthēsis. The journal's editorial team operates independently of platform ownership in all editorial decisions. Correspondence should be sent via the journal's Contact page.
What we collect
When you register an account we collect your name, email address, country, affiliation (where supplied), and any optional profile information you provide (ORCID iD, biographical statement, photograph). When you submit a manuscript we additionally collect manuscript files, co-author contact details, and any supplementary materials you upload. When you act as a reviewer we collect your reviewing interests and the content of your reviews. Server logs record IP address, browser type, and pages accessed for security and abuse-prevention purposes.
Why we collect it (lawful basis)
Account, submission, and review data are processed on the basis of your consent (provided at registration) and our legitimate interest in operating a scholarly journal. Server logs are processed on the basis of legitimate interest in maintaining a secure service.
How long we keep it
Account data are retained for as long as your account is active and for two years after the last activity. Submission records are retained indefinitely as part of the scholarly record. Server logs are retained for ninety days.
Who we share it with
Personal data are not sold or traded. We share data only in the following limited circumstances:
- with assigned reviewers and editors as required to operate the peer-review workflow;
- with indexing and archiving services (Crossref, DOAJ, PubMed Central, ORCID, PKP PN, Internet Archive) for accepted articles and the metadata required to register and preserve them;
- with sub-processors who operate the hosting infrastructure of the journal, under written data-processing agreements;
- where compelled by law.
Reviewers' identities are not shared with authors under single-anonymised review unless the reviewer has opted in to open review.
Your rights
Under the UK GDPR and equivalents you have the right to: access the personal data we hold about you; rectify inaccurate data; erase data (subject to the scholarly-record exemption that applies to published works); restrict or object to processing; data portability; and complain to the supervisory authority in your country (in the UK, the Information Commissioner's Office at ico.org.uk).
How to exercise your rights
Send a written request to the Editor-in-Chief via the Contact page. We respond within thirty calendar days. There is no fee for a Subject Access Request.
Cookies
Synthēsis uses only essential session and authentication cookies that are strictly necessary for login and submission. No third-party tracking, advertising, or analytics cookies are set. If a privacy-preserving analytics solution is enabled in future, this statement will be updated and consent will be sought before any data are collected.
Changes to this statement
Material changes will be announced on the journal's home page and the date of the most recent revision is recorded at the foot of this page.