Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
Author Guidelines
Submission preparation
Before submitting, please ensure your manuscript and supporting materials meet the requirements set out below.
Authorship (ICMJE + CRediT)
Authorship at Sapience follows the ICMJE recommendations. Each author must provide an ORCID iD and meet the four ICMJE criteria. Contributor roles are declared using the CRediT taxonomy. AI tools cannot be listed as authors.
Research ethics
All research must conform to the Declaration of Helsinki for human studies and to ARRIVE 2.0 for animal studies. Manuscripts must include the ethics committee name and approval reference number. Written informed consent is required from participants and from patients in any identifiable case material. Sex and gender per SAGER. PPI statement required. Indigenous communities: CARE Principles alongside FAIR.
Conflict of interest
Authors must complete the ICMJE Disclosure of Interest form at submission.
Funding
Authors must disclose all funding sources, grant numbers, and the role of the funder.
Data sharing (ICMJE + FAIR)
Authors must share the data underlying their results to the fullest extent compatible with consent, ethics, and law. Clinical trial reports: ICMJE Data Sharing Statement. The E156 evidence capsule is the recommended mechanism.
Reproducibility
Authors should provide all analysis code, cleaned datasets, materials/instruments/pre-trained models with versions, and automated tests or runnable notebooks. The bronze / silver / gold Assurance badge recognises completeness.
Reporting guidelines
Completed checklist required: CONSORT 2010, STROBE, PRISMA 2020, SPIRIT, STARD, TRIPOD, CARE, CHEERS, SRQR/COREQ, SQUIRE, ARRIVE 2.0, TRIPOD-AI/CONSORT-AI/SPIRIT-AI as appropriate.
Preprint policy
Preprints are welcomed. Disclose the preprint server, DOI, and posting date.
AI / LLM disclosure
Use of generative AI must be disclosed in Methods or Acknowledgements, specifying model, version, task, and extent of human editing. AI cannot be an author. Full AI / LLM Disclosure Policy.
Image manipulation
Selective adjustment, cloning, splicing, or insertion/removal of features is prohibited.
Plagiarism and text recycling
Submissions are screened using Crossref Similarity Check (configuration in progress).
Articles
Section default policy
Copyright Notice
Authors retain copyright of their work and grant Sapience the right of first publication. Accepted articles are published under a Creative Commons Attribution 4.0 International License (CC BY 4.0), permitting use, distribution, and reproduction in any medium provided the original author and source are credited.
Authors are responsible for securing permission to reproduce any third-party copyrighted material in their submission.
Privacy Statement
Privacy Statement
Sapience respects the privacy of the people who interact with the journal. Complies with the UK GDPR, EU GDPR, and equivalents.
Data controller
Dr Mahmood Ul-Hassan Ahmad (GMC 6071047) is the data controller. Correspondence via the journal's Contact page.
What we collect
Account: name, email, country, affiliation, optional ORCID/bio/photo. Submissions: manuscript files and co-author details. Reviewing: interests and review content. Server logs: IP, browser, pages accessed.
Lawful basis
Consent and legitimate interest in operating a scholarly journal. Server logs: legitimate interest in security.
Retention
Account data while active plus two years. Submission records indefinitely as part of the scholarly record. Logs ninety days.
Sharing
Not sold or traded. Shared with reviewers, editors, indexing services (Crossref, DOAJ, PMC, ORCID, PKP PN, Internet Archive), hosting sub-processors, or where compelled by law.
Your rights
Access, rectify, erase (subject to scholarly-record exemption), restrict, object, data portability, and complain to your supervisory authority (in the UK, the ICO).
Cookies
Sapience uses only essential session and authentication cookies. No third-party tracking, advertising, or analytics cookies.
